Microsoft Updates Office Online

Microsoft is updating its Web-based Office Online suite, closing the features gap with the main Office 365 and Office 2013 suites installed on users’ devices.

“We know you want features that allow you to move as seamlessly as possible between Office Online and the desktop,” wrote Kaberi Chowdhury, an Office Online technical product manager, in a blog post Monday.

Improvements to Excel Online include the ability to insert new comments, edit and delete existing comments, and properly open and edit spreadsheets that contain Visual Basic for Applications (VBA) code.

Meanwhile, Word Online has a new “pane” where users can see all comments in a document, and reply to them or mark them as completed. It also has a refined lists feature that is better able to recognize whether users are continuing a list or starting one. In addition, footnotes and end notes can now be added more conveniently inline.

PowerPoint Online has a revamped text editor that offers a layout view that more closely resembles the look of finished slides, according to Microsoft. It also has improved performance and video functionality, including the ability to play back embedded YouTube videos.

For users of OneNote Online, Microsoft is now adding the ability to print out the notes they’ve created with the application.

Microsoft is also making Word Online, PowerPoint Online and OneNote Online available via Google’s Chrome Web Store so that Chrome browser users can add them to their Chrome App launcher. Excel Online will be added later.

The improvements in Office Online will be rolled out to users this week, starting Monday.

Office Online, which used to be called Office Web Apps, competes directly against Google Docs and other browser-based office productivity suites. It’s meant to offer users a free, lightweight, Web-based version of these four applications if they don’t have the desktop editions on the device they’re using at that moment.

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HP Aims To Boot ‘Useless’ Data

Hewlett-Packard wants to help organizations rid themselves of useless data, all the information that is no longer necessary, yet still occupies expensive space on storage servers.

The company’s Autonomy unit has released a new module, called Autonomy Legacy Data Cleanup, that can delete data automatically based on the material’s age and other factors, according to Joe Garber, who is the Autonomy vice president of information governance.

Hewlett-Packard announced the new software, along with a number of other updates and new services, at its HP Discover conference, being held this week in Las Vegas.

For this year’s conference, HP will focus on “products, strategies and solutions that allow our customers to take command of their data that has value, and monetize that information,” said Saar Gillai, HP’s senior vice president and general manager for the converged cloud.

The company is pitching Autonomy Legacy Data Cleanup for eliminating no-longer-relevant data in old SharePoint sites and in e-mail repositories. The software requires the new version of Autonomy’s policy engine, ControlPoint 4.0.

HP Autonomy Legacy Data Cleanup evaluates whether to delete a file based on several factors, Garber said. One factor is the age of the material. If an organization has an information governance policy of only keeping data for seven years, for example, the software will delete any data older than seven years. It will root out and delete duplicate data. Some data is not worth saving, such as system files. Those can be deleted as well. It can also consider how much the data is being accessed by employees: Less consulted data is more suitable for deletion.

Administrators can set other controls as well. If used in conjunction with the indexing and categorization capabilities in Autonomy’s Idol data analysis platform, the new software can eliminate clusters of data on a specific topic. “You apply policies to broad swaths of data based on some conceptual analysis you are able to do on the back end,” Garber said.

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