MDM Coming To Office 365

Microsoft will rollout mobile device management (MDM) capabilities to Office 365 in 2015, making it easier for firms to manage corporate data across a range of mobile devices, including those running iOS and Android as well as Windows.

Microsoft unveiled the updates coming to its Office 365 cloud-delivered productivity suite in 2015 at its TechEd Europe conference.

These will enable customers to apply security policies against devices that connect to Office 365 to ensure that email and documents can be accessed only by approved devices, plus the ability to remotely wipe Office 365 data if necessary.

Julia White, Microsoft general manager for Office 365, said that the updates will enable customers to offer “conditional access” to Office documents and email, such as ensuring that any device used by employees has not been jailbroken or rooted, which could potentially pose a security risk.

Administrators will be able to set policies directly from the Office 365 administration portal, and enforce the use of a Pin to secure access to the device. Any wipe of Office 365 content will not affect the user’s personal data, White added.

These MDM features coming to Office 365 are actually powered by Microsoft’s Intune cloud-based management service and are a subset of Intune’s capabilities, the firm disclosed.

Intune itself is also getting some upgrades that will enable customers to benefit from additional security features if they also subscribe to Intune.

These will include data leak prevention measures that enable policies to be applied against managed applications, preventing users from copying and pasting data from an Office 365 app to another, for example, or copying files from Office 365 to elsewhere on the device.

While these capabilities are built in to Office 365, Microsoft will also enable this to be extended to other applications using Intune app wrapper functionality, White said.

White also confirmed that Microsoft is working on an Android version of the Office for iPad suite of mobile productivity tools that the firm announced for Apple’s tablet platform earlier this year.

Microsoft’s Office announcement comes amid speculation that the firm will release Office for Android next month.

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Is B.Y.O.D Proving To Be A Headache?

IT managers trying to cope with the growing bring-your-own-device (BYOD) trend can expect to see an explosion in the number of smartphones and tablets used by employees in the next few years.

As a result, IT shops won’t be able to provide the security necessary to protect company data, says Gartner analyst Ken Dulaney.

“The number of devices coming in the next few years will outstrip IT’s ability to keep the enterprise secure,” he said, adding that IT workers are “going crazy” and “get into fights” over whether users should have upgrades.

To help IT cope, software vendors should create what Dulaney called “beneficial viruses” that could be embedded in corporate data carried on mobile devices. These software tools would require users to have licenses in order to access files, just as digital rights management technology does with music and video files.

Beneficial viruses would also “be smart enough” to delete the sensitive data if a device is lost or stolen, or if data winds up on an unauthorized device, Dulaney said, adding, “It’s time for the SAPs and Oracles to begin thinking about doing that, and it’s a lot harder than we think.”

Today, IT shops use mobile device management software to monitor which mobile users are authorized to access applications and whether they can access the data outside the corporate cloud.

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